Under the Manage Products tab you can manage your product line as it appears on PromoMarketing.com. The following is a breakdown of how all of the features in this section of the Supplier Interface function:
Product Counter:
At the top center of the Interface you’ll see a product counter (example: 1 to 100 of 390 records) that you can use to scroll through your products using the left and right arrows. Each page displays up to 100 products.
Also at the top of the Interface there are several buttons (from right to left) available to help you manage your product line. Here’s a breakdown of how each button functions:
Add New button:
The Add New button allows you to add a brand new product into your collection. When you click on the Add New button a window pops up prompting your for the product’s data and image file. Please see the “Editing A Product” section below for more details.
Publish All button:
The Publish All button allows you to select the “Publish” check box for every item on your current page. When a product’s “Publish” box is checked, it means that product is live on PromoMarketing.com.
Please note:This button does NOT publish every product in your product line, just the ones listed on the current page. To publish additional items, you’ll need to navigate to the next page and follow the same steps.
Unpublish All button:
The Unpublish All button allows you to deselect the “Publish” check box for every item on your current page. When a product’s “Publish” box has no check mark, it means that product is not live on PromoMarketin.com, but it is still saved in our database in case you’d like to make it live at a later date.
Search Catalog button:
The Search Catalog button is a great tool that allows you to find specific products quickly. You can search by product sku or product name. You can search by your last import, and if you need to know what product records were NOT updated with your last import you can even search by “exclude last import” and it will isolate those remainder products for you.
Import Products button:
The Import Products button allows you to import a spreadsheet of your product data (and image files) into the Promo Marketing database. Once imported into our database, the products can be published live on PromoMarketing.com as required. Read more about importing products under the “Importing Products” tab in the help menu.
Please Note: In order to import products into the PM database you must use our spreadsheet template.
Download Template button:
The Download Template button allows you to download a blank product import template that can be filled out with product data and imported into our database.
Please Note: If you have any questions about how to fill out the template, click on the “Sample Template” tab within the spreadsheet, and hover your mouse over each column header. Specific instructions for that specific column of data will appear to guide you.
Export Products button:
The Export Products button allows you to export your product line as it currently appears on PromoMarketing.com. It will be exported in our spreadsheet template format.
Tip: Exporting products is useful if you’d like to make changes/updates via a spreadsheet format. Once all changes are made save the document, and you can then re-import the newly saved document back into the Supplier Interface to update your products. The export of data is also useful just to save a record of your data as it appears on PromoMarketing.com. In case you make any mistakes importing or editing your product line, you can use your saved export to revert back to your original data.
Below the action buttons in the SI you’ll see your list of products in a spreadsheet style grid, each row indicating a unique product. You can sort your products by any of the column headers. Here is an explanation of each header (from left to right):
Product Status column:
The Product Status column indicates whether or not your product meets the basic standards to be published to PromoMarketing.com.
A green circle with a check mark indicates the product does meet the minimum necessary data (and image) requirements to be published to PromoMarketing.com.
A red circle with an X indicates the product does NOT meet the minimum necessary data (or image) requirements to be published to PromomMarketing.com. When this is the case click the edit button of the product with the issue and look for any fields highlighted in red, indicating that the field is mandatory. Fix the issue within this field, then save your work. If the product now meets the minimum standard requirements to be published the green circle with the check mark will appear. Tip: When any of your products have the red circle with an X in the Product Status column, hover your mouse over the X for a quick explanation of what the issue is.
SKU column:
The SKU column indicates each product’s unique ID number.
Last Revised column:
The Last Revised column indicates the last date/time the product record was updated with any update, either data or image-related.
Name column:
The Name column indicates each product’s name as it will appear on PromoMarketing.com.
Publish column:
The Publish column indicates whether or not each product appears live on PromoMarketing.com. If the Publish box is checked, the product is live on PromoMarketing.com. If the Publish box is unchecked the product is NOT live on PromoMarketing.com, but it is still saved in our database in case you would like to make it live at a later date.
Please Note: Checking or unchecking the Publish box does not make a product live, or remove a product from PromoMarketing.com immediately. This process takes overnight, and will be applied to PromoMarketing.com by the following morning.
Preview column:
The Preview column allows you to take a sneak peek at your data and images without having to edit the product. Click on the preview icon and a new window pops up with the product preview for you to review your data and image.
Edit column:
The Edit column allows you to edit an existing product. Click on the edit button to access the product for updating. Please see the “Editing A Product” section below for more details.
Clone column:
The Clone column allows you to clone an existing product. Click on the clone icon to create an exact replica of an existing product that you can now edit and turn into a unique product, without having to create a new product from scratch.
Tip: When cloning an item make sure to adjust the SKU field so it is a new, unique product ID. Also, you’ll find “(cloned)” at the end of your product name to help you initially keep track of which item is the cloned item. Be sure to remove this before saving your newly cloned product.
Delete column:
The Delete column allows you to delete an existing product. Once a product is deleted it cannot be retrieved, so be mindful about what you choose to delete.
To edit an existing product click on the Edit icon in the row of the product record you need to access, which will then pop open a new window. In the new window you’ll see four tabs at the top. The following is a breakdown of each tabs functionality:
Product Info & Images:
Under the Product Info & Images tab you can edit the product sku, product name, product description, keywords (separated by a semicolon and space between each -- 10 keywords max), and/or select a new product image from your computer.
Product Specifications:
Under the Product Specifications tab you can edit/add/delete any details about your product. We have two types of specifications available, Standard and Custom specifications.
Standard Specifications are the most common specifications in the industry that all products generally utilize such as Product Colors, Product Size, Imprint Method, and so on. To edit a Standard Specification double click the cell in the Specification Name column that needs to be edited and a list of pre-populated specifications will appear for you to choose from. Once you select a new one hit enter to get it to stick. Now you can edit the value in the corresponding cell to the right if needed, and also remember hit enter when completed. To create a brand new Standard Specification double click in the first available row.
Custom Specifications are for when you can’t find the specification that you need in the Standard list that we provide. Click on the “Custom” tab and double click on any cell that you want to edit, and always remember to hit enter when the edit is completed. To create a brand new Custom Specification double click in the first available row.
Product Pricing:
Under the Product Pricing tab you can edit/add/delete any existing pricing as needed. There are two types of pricing levels available to edit, the Default (or base level) pricing, and Custom level pricing.
Defualt Pricing is the base level pricing for your product. Double click in any cell to edit quantities or price points, and hit enter to lock it in. Don’t forget to fill out the pricing note and discount code fields below the default pricing grid, where applicable. Tip: If you need to create additional levels/tiers of pricing that are similar to the default level of pricing simply click the “Clone Default Pricing” button to create a new, custom pricing grid.
Custom Pricing is for any additional pricing beyond the default level of pricing. Double click in any cell to edit quantities or price points, and hit enter to lock it in. Feel free to utilize the start date and end date fields for any pricing with specific start and end dates. Please Note: Be sure to add a Price Note to any Custom Pricing grid or you will not be able to save your product. The Price Note indicates to Distributors what differentiates the base level pricing from this custom level of pricing.
Product Categories:
Under the Product Categories tab you can select or deselect any product categories that apply to your product, with a maximum of three product categories per product. Click the “Show Master Categories” button to preview all of our top-level categories, and select the check box next to those that apply. Once the master category is selected you will see more specific categories to choose from to apply to your product. To remove any product category simply uncheck the box next to the product category name.
Please Note: We monitor the product categories assigned to each product and reserve the right to remove any categories we feel do not fit the product appropriately.
